Administrative Assistant – File Opening & Closing (two positions available)

Full Time Role, flexible hours/job share will be considered

Are you someone who thrives in a fast-paced environment, has great attention to detail, is well organised and efficient and who takes a proactive approach to their work?

We are looking for two confident, capable Administrative Assistants to join our Newhaven office in this newly designed role.

You will be working closely with both our staff and clients, either face to face or on the telephone, so you must be able to communicate effectively.  Strong IT skills and a proficiency in working with a variety of IT systems is preferred.

What you will be doing:

• Opening and closing client files, organising hard copy and electronic documents, and maintaining well organised filing systems.
• Accurately entering and updating client and case information in the firm’s case management system.
• Responding to client inquiries via phone and email, while maintaining professionalism and confidentiality.

• Assisting with the provision of ID documentation from the prospective client, uploading ID on to the case management system and carrying out electronic ID checks according to the Firms policy and procedures
• Carrying out the appropriate compliance and due diligence checks for the legal service being instructed according to the Firms compliance policies
• Ensuring that all information required for the case management system is fully and correctly entered
• Updating the case management system when new information is received after the initial matter opening has been completed
• Closing files and dealing with all the relevant administration tasks
• Liaising with department staff where necessary

• Liaising with other third parties with regards to the details of transactions or matters as appropriate

Who we are looking for:

If you are looking for your first role within a law firm or are an experienced Administrative Assistant looking for a new challenge we would like to hear from you.

Together with a friendly, approachable style, you will have:

• A strong ability to organise and prioritise tasks, manage multiple files simultaneously, and maintain meticulous records.
• Great attention to detail
• Able to demonstrate proficiency in IT and case management systems and standard office software.
• Excellent written and verbal communication skills for interacting with clients, lawyers, and other professionals.
• Able to handle confidential and sensitive information with discretion.

Why you will enjoy working with Barwells:

• Excellent salary and benefits package with 25 days’ annual leave entitlement,  plus Bank Holidays (pro-rated);
• A day’s holiday on your birthday!
• Hybrid working model;
• Bonus scheme;
• Buy & Sell Holiday Policy
• Supportive and friendly team culture; and
• Opportunity to grow and develop in a busy and varied role.

If you have the right experience, skillset and attitude and believe you will be able to add value to our team, then please apply, attaching your CV and salary expectations to jenny.reardon@barwells.com