Office & Facilities Manager

This is an exciting opportunity for an Office & Facilities Manager to join our friendly Barwells team. The role will be based in our Seaford or Newhaven office but will also involve travel to our other East Sussex based offices as required, of which there are currently five in total.

What you will be doing:

Reporting to the Practice Director, you will manage our premises and facilities to:

• Liaise with external contractors and suppliers regarding building maintenance and adopt overall responsibility for the co-ordination and management of maintenance and repair services.
• Manage the security of offices including organising the regular testing and maintenance of security alarms.
• Manage the utility contracts ensuring the best prices and service.
• Manage and annually review office insurance policies to ensure full cover and best prices.
• Organise the maintenance and servicing of boilers and electrics as necessary.
• Carry out fire drills and smoke alarm tests regularly and implement required actions.
• Manage the fire marshals and organise fire marshal training.
• Manage the reception and archivists’ teams.
• Carry out regular health and safety risk assessments and implement required actions
• Manage the first aiders and organise first aid training, including mental health first aiders.
• Ensure premises comply with statutory regulations and Health & Safety legislation and policies.
• Ensure that works carried out by Contractors/Suppliers comply with all relevant Health & Safety legislation.
• Attend each premises regularly to carry out walk around reviews, note required actions and implement actions.
• Review and update seating plans as required.
• In collaboration with IT and heads of department, manage office moves as and when they occur.
• Carry out DSE assessments for new starters and on an ad hoc basis.
• Recommend and purchase office equipment as required.
• Manage the opening of any new office premises.
• Commit time to training and self-development.
• Report regularly to the Practice Director.

Candidate Requirements

• Candidates must have a strong knowledge of health and safety regulations and have prior experience in a similar role.
• Full UK driving license and access to a car is essential.

Why you will enjoy working with Barwells:

• Excellent salary and benefits package with 25 days’ annual leave entitlement,  plus Bank Holidays (pro-rated);
• A day’s holiday on your birthday!
• Hybrid working model;
• Bonus scheme;
• Buy & Sell Holiday Policy
• Supportive and friendly team culture; and
• Opportunity to grow and develop in a busy and varied role.

If you have the right experience, skillset and attitude and believe you will be able to add value to our team, then please apply, attaching your CV and salary expectations to jenny.reardon@barwells.com